How to submit a Bursary booking

There are 5 key steps to this booking process:

1. Get a quote from the vendor you want to book with

2. Submit your request using the New Booking form

3. Confirm your booking (Sign your AOD)

4. Upload the required payment document

5. Upload your completion certificate

Each of these steps are discussed in detail below. Let’s get started! 😀

1. Get Your Quote

You will be asked to upload a quote from the institution, so please have this ready. The more details on your quote, the less information you will be asked to provide. L&D will compare the booking details to the quote so make sure it is as accurate as possible.

The cost and currency should be clearly visible on your quote. As should any discounts, taxes, extra fees or vat charges.

2. Submit Your Request

Switch the booking type to Bursary and then click in the “Upload your quote” field to select the document from your device and upload it. The Ai assistant will read and extract as much data as possible from your quote, this can take a few minutes.

Please carefully check the extracted data and edit any details if necessary. Then complete the remaining required fields, including the year of study and your motivation.

Once all fields are completed click the Payment Method button at the bottom of the form:

You will now need to confirm the payment method for this booking. Bursaries are typically paid with the Purchase Order method. This payment type is selected by default.

Lastly, click the Submit Request button:

Your Bursary request has now been submitted and is in the approval process with your manager and L&D. You will be notified via email and on your dashboard once these approvals are completed.

3. Confirm Your Booking

Once L&D has approved the request your next step is to sign the Acknowledgement of Debt. The booking is only confirmed on the system once you have signed the AOD.

You will be notified by email when it is time to confirm your booking. Click the View in Dashboard link in the email to open your booking and complete the acknowledgement of debt:

Then click the Sign AOD button and complete the digital signing:

Congrats! Your booking is now confirmed.

4. Submit the Invoice

First you need to download the purchase order (PO) to send to the vendor so that they can issue you with an invoice for payment. It is important to send them the PO so that the vendor has all the correct billing information to include on the invoice. Click on the Download PO button and the PO will be downloaded to your device:

Once you have received the invoice, addressed to Learn App, submit it for approval by clicking in the “Upload your invoice” field:

Make sure to upload your invoice as soon as possible to ensure swift payment to your vendor.

If there are any issues with the invoice it will be rejected and you will be notified what the issues are by email.

* For important information on paying with a Purchase Order, including payment dates and deadlines, click here.

5. Upload your completion Certificate

Lastly, you need to submit your completion certificate.

As soon as the end date of your booking is reached you will be prompted to submit your completion certificate for that year’s study.

Login to your Learn dashboard and click on the booking in the My Bookings list and then upload the document in the “Upload Course Certificate” field:

Your AOD will begin depleting once all the required documents have been uploaded and approved.

And that’s all there is to it! All the best with your Bursary application! 😊